Reporting and records vocabulary covers the statutory reporting cadences and evidence-retention discipline that gaming venues must operate to. Terms span AUSTRAC reporting (Threshold Transaction Reports, Suspicious Matter Reports, the annual AUSTRAC compliance report under r.17.1 of the AML/CTF Rules 2025), NSW gaming-machine recordkeeping under the Gaming Machines Regulation, and the cross-domain 7-year electronic record-retention envelope. These terms describe what a venue must keep, in what form, and for how long — and what an inspector expects to see on the bench when an enquiry lands.
17 terms in this section. Part of the 120-term Venue Axis compliance glossary.
The statutory minimum period a record must be kept. AML/CTF records: 7 years (most classes; see ss.107–116 for class-specific start clocks). NSW incident registers: minimum 3 years…
Chronological record of an action's lifecycle — who did what, when, on what record, with what supporting context. Audit-trail integrity is the foundation of evidence-grade complian…
A single timestamped record in the gambling incident register or the liquor incident register. Must capture the time, the staff member, the nature of the incident, and the action t…
A coordinated record-pack assembled for a specific inspection, board review, or regulator response — pulling together the obligation, the evidence trail (logs, register entries, CC…
Periodic regulator submission required of NSW clubs and hotels with EGMs — typically gaming-machine activity, EGM count by type, gross gaming revenue (GGR), and operational metrics…
The yearly filing a registered club makes — typically including the financial report, board composition, member numbers, and a statement of compliance with the constitution and the…
A notification a venue must make to a regulator within a specified period after a triggering event — e.g. AMLCO designation (s.26M, within 14 days to AUSTRAC), change of secretary-…
An internal periodic summary document — typically AMLCO → governing body cadence at least every 12 months (AML/CTF Rules 2025 r.5-7(2)) — summarising the AML/CTF program's operatio…
A director-facing compliance summary — the artefact through which the AMLCO and compliance officer surface material risk, breach indicators, and program-effectiveness signals to th…
A formal capture — typically a board minute or a documented executive decision — that links a regulatory or risk-significant decision to its rationale, evidence, and approver. Dist…
The annual AUSTRAC-facing compliance report required of all reporting entities under r.17.1 of the AML/CTF Rules 2025 — distinct from the internal AMLCO-to-board compliance report …
A cash transaction at or above AUD 10,000 (or its foreign-currency equivalent) — the trigger that compels a Threshold Transaction Report (TTR) to AUSTRAC under s.43 of the AML/CTF …
Physical currency or bearer-negotiable-instruments movement into or out of Australia at or above AUD 10,000 must be reported to AUSTRAC under s.53 of the AML/CTF Act 2006. The obli…
The cadence at which a reporting entity's ML/TF (and post-2026 PF) risk assessment must be reviewed and updated. Mandatory triggers include material change to the venue's designate…
The artefact a venue produces to support an inspection, audit, or AUSTRAC enquiry — typically an indexed PDF or zip containing the relevant incident-register entries, CCTV referenc…
The 7-year electronic-retention envelope that recurs across the AML/CTF Act 2006 (s.107 record-keeping), the Privacy Act 1988 (records of personal information), and NSW gaming-mach…
The practitioner activity of joining gambling-incident records (welfare interactions, signs of harm observations, self-exclusion breaches) with adjacent records (patron-interaction…